We're hiring: Operations Officer (Consultant)
Updated: Jan 31, 2022
Terms of Reference | Global TB Caucus Consultant
About the Global TB Caucus
Tuberculosis (TB) is the deadliest infectious disease in history. It claims more lives each year than any other infectious disease and is the world’s only major, airborne, drug-resistant disease. At the current rate of progress, TB will continue to threaten global public health for another 180 years.
A lack of financial resources, coupled with outdated policies, has hampered the response to the TB epidemic. These obstacles can only be overcome through political commitment. The Global TB Caucus exists to build that commitment.
The Caucus is a unique international network of political representatives, currently led by two Global Co-Chairs and an Executive Committee made up of Regional Co-Chairs. It has support from over 2,500 representatives in more than 150 countries. Members of the Caucus commit to working collectively and individually to accelerate progress to end the TB epidemic.
The Caucus is supported by a dedicated Secretariat hosted by RESULTS UK. Although RESULTS UK hosts the Secretariat, it acts independently and under the direction of its leadership group, the Executive Committee of the Global TB Caucus, who themselves are parliamentarians.
This role delivers leadership, oversight, and implementation of the operations and processes that ensure the Global TB Caucus is an efficient, effective organisation. In addition, they will support the work of the members of the Global TB Caucus and assist with core Secretariat functions.
Duties include, but are not limited to:
Finance oversight and operations: Leading on Secretariat budgeting processes, including working with the Caucus host, RESULTS UK, to support financial reporting and organizing all payments.
Reporting oversight: Leading the monitoring, evaluation, and reporting to donors, and supporting the Secretariat leadership to ensure good donor relations.
Resource mobilisation: Supporting the Head of the Secretariat and leadership to develop proposals and project manage the resource mobilisation team’s work.
Event management: Working with the Communications and Partner Engagement Manager as well as Regional Managers to deliver online and in person events, once global travel resumes.
Management: Overseeing the remote team members' work and supporting them with the development of planned activities.
We are looking for someone who can use their experience to drive continuous process improvements in all the operational areas described above.
The Operations Officer may be required to travel, once the situation permits, and mission duration could be up to one week in length.
Working Arrangements: The individual can be based in any country as all of the Caucus Secretariat Staff work remotely. The Operations Officer directly reports to the Head of Secretariat. As host, RESULTS UK will serve as the contracting organization and will provide legal oversight of this contract.
Qualifications and Experience
Fluency in English, both written and spoken.
Other languages are an asset.
b. Work Experience
At least 3 years’ experience in an operational or related process role, delivering strong business process improvement in at least one of the three main areas of responsibility.
Experience of project management and the implementation of new business processes.
Experience with financial and/or grant management, including developing budgets with a high level of proficiency in using Excel to do so, and financial and narrative donor reporting.
c. Personal characteristics
A process and systems-oriented problem solver and innovator that enjoys bringing structure and efficiency to organisational issues.
They must have the ability to
manage and creatively work through multiple work streams simultaneously.
maintain focus in complex working environments.
work under pressure and deliver.
At the same time, they must have:
Strong social skills and ability to quickly forging strong working relationships with a wide variety of diverse stakeholders.
A focus on results.
Comfort with, and ability to undertake, both long-haul travel and working away from home for protracted periods.
TB survivors and affected community members are strongly encouraged to apply.
Consultancy fees and other key information
The position is available from February 14th, 2022 and it is 0.8 FTE (average of four days a week).
b. Consultancy fees
Commensurate with experience. Please indicate your expectations of a daily rate in the cover letter.
c. Levels of effort
This consultancy requires an average of 16 working days per month for the period of the contract. These days will be worked as agreed with the line manager, and some flexibility may be required.
d. Length of contract
The consultancy period would run until 31 December 2022, with the possibility of renewal or extension as funding and Caucus requirements allow.
Please respond by sending a CV (maximum 2 pages) and cover letter that describes and gives specific examples of how you meet the requirements in the Consultant Specification (maximum 2 pages) in English to firstname.lastname@example.org.
Do not send any other documents or attachments at this time. In your cover letter describe and give examples of how you meet the requirements in the Consultant Specification. In your CV, please make clear which of your previous work or consultancies have been full-time or part-time and which were paid, internship or volunteering.
The final application deadline is February 3rd, 2022 at 12AM GMT. Candidates may be interviewed before the application deadline closes.
The subject of your email should be “Operations Officer”, followed by your Surname. (Note: This is essential, otherwise your application may never be seen by the recruitment team).